Define Document Types for Purchase Requisition In Sap S4 Hana

The SAP System manages purchase requisitions as documents. You can group requisitions into any number of document types.

Control functions in the document are:

Define the item interval
Define allowed item categories
Define link purchase requisition-document type
Field selections
Control for Release procedure at header level.

Purposes for creating new document are above control functions and reporting purpose. It differentiae the various kinds of purchase requisitions. Number range object should be assigned in the document type.

Standard Document types are

NB: Standard Purchase Requisition
FO: Service Purchase Requisition

Path to Define Document Types For Purchase Requisition

T Code	SPRO
Path	IMG⇒ Material Management⇒ Purchasing⇒ Purchase Requisition⇒ Define Document Types

Example: Below purchase requisition types are used in the real time

Document Type	Description	Number Range
RM	Purchase Requisition- Raw Materials	0010000000 - 0019999999
CI	Purchase Requisition – Consumable	0020000000 - 0029999999
NB	Purchase requisition – other than PRD materials	0030000000 - 0039999999
AS	Asset Purchase Requisitions	0040000000 - 0049999999
FO	Service Purchase Requisition	0050000000 - 0059999999
SU	Job work Purchase requisitions	0060000000 - 0069999999

Select NB then click on copy as

Rename the code from NB to desired code and description Item interval:

item number of purchase requisitions intervals, if item interval is 10 PR line item number will be 10,20,30,40. If item interval is 1 PR line item number will be 1,2,3,4,. Maintain internal number range assignment, which is created in the earlier screen.

Click on Copy All,

Continue

Select the document type then double click on allowed item categories

Kept required allowed item categories then delete rest of the item categories. Item category is nothing but type of procurement. Overall release: This is one of the pre requisite for configuration of release for Purchase Requisition at Header Level.